When it is a matter of remote voting by board members the fundamental rule is that any decision that is ratified by a majority of those entitled to vote at any meeting, whether special or regular (and not including abstentions) is valid. This is true unless an administrative code rule or by-law requires otherwise.

If your board has an arrangement for remote voting that is specific then you should go through it to ensure the process is followed properly. In addition, if you decide to allow remote voting, make sure that quorum is satisfied and that the board management software allows for an unsecure, transparent and accurate vote.

Traditionally, when a board votes on a motion, they utilize ballots that were distributed before the deadline or record the outcome in the meeting’s minutes by roll call. However, with the advancements in technology and the need to conduct meetings remotely, it is sensible to use a virtual voting solution that allows members to express their decisions quickly. The MeetingPulse platform, for example allows members to vote remotely and can be accessed via any device that has internet connectivity. It’s also user-friendly and provides security for enterprises.

Whatever method your board decides to adopt, the best way to ensure that all members feel confident in their decision making is to encourage them to actively participate during discussions. This will help to increase participation and ensure that everyone’s voice is heard, which will reduce the chance of a member challenging the final outcome.